Philadelphia Building Energy Performance Program: A Guide for Compliance

Philadelphia has implemented the Building Energy Performance Program (BEPP) to improve energy efficiency in large non-residential buildings. This initiative, often referred to as the "Building Tune-Up" policy, aims to reduce energy consumption, lower greenhouse gas emissions, and promote sustainability. As a building owner or manager, understanding and complying with BEPP is crucial for legal adherence and operational efficiency.

Overview of the Building Energy Performance Program (BEPP)

Purpose & Scope of Philadelphia's BEPP

The BEPP targets large non-residential buildings to ensure they operate efficiently. The program requires these buildings to undergo periodic assessments, known as "tune-ups," to identify and rectify inefficiencies in energy and water systems. The primary goals are to:

• Enhance energy and water efficiency in large buildings.
• Reduce carbon emissions associated with building operations.
• Improve occupant comfort and building performance.

Eligibility Criteria

The BEPP applies to non-residential buildings with indoor floor space of at least 50,000 square feet. This includes:

• Mixed-use buildings with significant non-residential areas.
• Industrial and manufacturing facilities.
• Hotels, motels, and other transient lodging facilities.

However, certain buildings are exempt, such as:

• Residence halls and dormitories.
• Parking lots and garages.

Building owners should consult the Philadelphia Code § 9-3404 for detailed definitions and exemptions.

Compliance Requirements

Building Tune-Ups

A building tune-up involves a comprehensive review of a building's energy and water systems by a qualified specialist. The process includes:

• Assessing base building systems such as HVAC, lighting, and water systems.
• Identifying inefficiencies and areas for improvement.
• Implementing corrective actions to optimize performance.

These tune-ups are designed to ensure that building systems operate efficiently, leading to energy savings and reduced operational costs.

Compliance Deadlines

The deadlines for submitting tune-up reports are based on building size:

• Buildings ≥ 200,000 sq. ft.: September 30, 2021
• Buildings 100,000 – 199,999 sq. ft.: September 30, 2022
• Buildings 70,000 – 99,999 sq. ft.: September 30, 2023
• Buildings 50,000 – 69,999 sq. ft.: September 30, 2024

After the initial tune-up, buildings must undergo subsequent tune-ups every five years. It's essential to adhere to these deadlines to avoid penalties.

Exemptions & Alternative Compliance

Certain buildings may qualify for exemptions or alternative compliance pathways:

High Energy Performance:

Buildings that have achieved a Certified ENERGY STAR Score of at least 75 within the year preceding the scheduled tune-up may be exempt. This score indicates superior energy performance compared to similar buildings nationwide.

Recent Certifications or Retro-Commissioning:

Buildings that have received specific green building certifications or have undergone comprehensive retro-commissioning within the past three years may also qualify for exemptions.

New Constructions:

Buildings that received their initial certificate of occupancy within three years prior to the tune-up deadline may be exempt.

Building owners seeking exemptions must submit the necessary documentation to the Office of Sustainability at least 180 days before the scheduled tune-up. Detailed criteria and procedures are outlined in the Philadelphia Code § 9-3404.

Steps To Ensure Compliance

1. Determine Eligibility:

Verify if your building meets the size and usage criteria for the BEPP.

2. Schedule A Tune-Up:

Engage a Qualified Tune-Up Specialist to conduct the assessment. Specialists must have at least seven years of combined education and experience in commercial building operations or energy management and hold relevant certifications or licenses.

3. Conduct The Assessment:

The specialist will evaluate your building's systems, identify inefficiencies, and recommend corrective actions.

4. Implement Corrective Actions:

Address the identified issues to optimize energy and water performance.

5. Submit The Tune-Up Report:

Provide a comprehensive report detailing the assessment and corrective actions to the Office of Sustainability by the specified deadline.

6. Maintain Records:

Keep detailed records of all assessments, corrective actions, and communications related to the BEPP for future reference and compliance verification.

Benefits of Compliance

Adhering to the BEPP offers several advantages:

• Cost Savings: Improved energy efficiency leads to reduced utility bills.
• Enhanced Property Value: Energy-efficient buildings are more attractive to tenants and buyers.
• Environmental Impact: Lower energy consumption contributes to Philadelphia's sustainability goals.
• Regulatory Compliance: Avoid potential fines and penalties associated with non-compliance.

Resources & Support

The City of Philadelphia provides various resources to assist building owners:

• BEPP Workbooks and Documents: Access templates, guidelines, and other materials to facilitate compliance. Available here.
• Office of Sustainability: For questions or assistance, contact the Office at TuneUps@phila.gov.
• Qualified Tune-Up Specialists: A list of approved specialists is available to ensure you engage professionals who meet the program's requirements.

Next Steps For Businesses In Philadelphia

Philadelphia's Building Energy Performance Program is a pivotal initiative aimed at enhancing the energy efficiency of large non-residential buildings. By understanding the program's requirements, deadlines, and benefits, building owners can ensure compliance, reduce operational costs, and contribute to a more sustainable city. Taking proactive steps today will position your property for success in an increasingly energy-conscious market.